Up Agreement Process

Steps for Completing a Project with Assistance from the Hillsdale Water Quality Project
Step Responsible Party Completed
Applicant requests a copy of application forms from the project’s office. Applicant  
Project staff and technical team members review application and site. A designated technical team member will be named as a primary contact. This person will be selected based on the proposed project’s location. Project staff and technical team  
Applicant signs landowner agreement and application form. The completed forms must be received by the office at least two weeks in advance of the next regularly scheduled board meeting. Applicant  
The landowner consults with conservation district representatives and others concerning to determine what permits are needed to complete the work. Landowner  
Project staff, technical team and landowner complete assessment worksheet and formulate recommendation to the board. Project staff, technical team and landowner  
Project staff, technical team and landowner present recommendation to the board of directors for action. Project staff, technical team and landowner  
Once the project is approved by the board, the landowner should have the project’s design completed and reviewed by the designated technical team member. Once the design is reviewed, the landowner must contact at least two contractors to receive bids for the work. Landowner and technical team  
After the low bid has been accepted and permits obtained, the landowner should contact the designated technical team member to request that the practice be staked. Landowner  
As work on the practice takes place, documentation including photographs will be gathered for use promoting the implementation of similar practices. Project staff  
The landowner is responsible for overseeing the contractor’s work. When the work is completed, the designated technical team member must perform a final inspection to certify that the practice was installed according to design specifications and that the submitted bill is appropriate. Landowner and technical team  
Once the landowner submits a copy of the bill and the site has passed its final inspection, the project will submit the bill for payment. Landowner and project staff  
The landowner will be paid once the payment is approved. Project staff  

Contact List:
Hillsdale Water Quality Project Janet McRae, Executive Director
P.O. Box 23 One New Century Parkway, Suite 115 New Century, Kansas 66031
913-829-9414 hwqp@hwqp.org
NRCS - Johnson County                 NRCS - Miami County
Debbie Sumner                                 Gary Bruner
930 East 56 Highway                         100 N. Angela Suite 3
Olathe, KS 66061                               Paola, KS 66071
913-764-1931                                 913-294-3331
NRCS - Franklin County                 NRCS - Douglas County
Herman Norwood                                Clyde Mermis
107 East 23rd Suite 2                         3010 Four Wheel Drive Suite B
Ottawa, KS 66067                              Lawrence, KS 66047
785-242-1109                                 785-843-4288
hwqp@hwqp.org
P.O. Box 23 One New Century Parkway, Suite 115     New Century, Kansas 66031
(913) 829-9414     Fax: (913) 393-1394
 

One New Century Parkway Suite 115              New Century, Kansas 66031
(913) 829-9414      Fax: (913) 393-1394